Outlook Tips And Tricks
We present another set of tips
AutoArchive Settings
and tricks for users of Office
It's no longer necessary to set archive options independently for each folder. Choose
Tools/Options/Other/AutoArchive. On the dialog you'll see a button labelled
XP and those who support
Apply These Settings To All Folders Now. Click it, and your job is done.
them. This month: Outlook.
Tune For Performance
By Dennis Jarrett
Microsoft is convinced that Outlook 2002 outperforms previous versions, but there
is always room for improvement. There is a white paper at
http://www.mi
crosoft.com/office/outlook/evaluation/performance.htm
which carries the title
Microsoft Outlook 2002 Performance Tuning.
Intended for administrators in larger organisations, and based on the use of Outlook
as a client to Exchange Server, the white paper includes some fascinating discussion
of the technology before kicking in with some very practical suggestions. They
include a lot of ideas for off line working, plus some simple techniques (like get the
users used to Send only, rather than always going for Send and Receive). It winds
up with recommendations for optimising Outlook performance in a variety of
scenarios.
Clean That Box
Tidying up an unruly mailbox used to be something of a chore, but Outlook 2002
includes a helpful function if the form of Tools/Mailbox Cleanup. The Mailbox
Cleanup dialog shows how much disk space each box or folder occupies (use the
Click Here button); this is as much as you can do, but at least you get an indication
of the more bloated folders. To slim them down, select disposable message by
searching by age or size. The results will appear in another window for you to delete,
export or move to a dodgy items folder.
You can't mix the criteria, for example selecting messages that are more than 90 days
old and over 300 KB. You could however select by age, then sort the results by size
(click on the Size column head) and take out the larger items.
Farewell Workgroup Mail Server
Outlook 2002 does not support Microsoft Mail Server and Microsoft Mail For PC
Networks, probably because they don't cope with Y2K (remember that?). Microsoft
Mail and the workgroup postoffice were primarily used for internal email on an
office network, and the functionality was included in Windows 95, 98 and NT. It's
not in ME or Windows 2000, but if you really had to have it you could copy the
wgpoadmn.dll and wgpocpl.cpl files from an NT 4.0 or Windows 98 installation.
WGPO isn't an elegant solution, and the last major revision was in November 1993.
But many people did continue to use Windows Messaging as an Outlook service,
which was possible with Outlook 2000, but won't work in Outlook 2002.
The solution: stick with Outlook 2000, upgrade from Microsoft Mail Server to
Microsoft Exchange Server, or move over to one of the many third party POP/SMTP
mail servers some of which are free, all of which can do the job. There's a good
summary at
http://www.slipstick.com/addins/services/groupinternet.htm
.
Share Free/Busy Times
The disappearance of Microsoft Mail means that Outlook 2002 has lost the NetFold
ers facility for sharing folders. You would normally expect to have Exchange Server
Issue 142:May 2002
PC Network Advisor
File: P1548.1
page 17
Problem Solving:Software
www.pcnetworkadvisor.com
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