Free Windows Help Tutorials sponsored by inkjet printer cartridges dot org /title> <META HTTP-EQUIV="imagetoolbar" CONTENT="no"> <META HTTP-EQUIV="Content-Type" CONTENT="text/html; CHARSET=ISO 8859-1"> <META name="description" Content="Hundreds of downloadable Windows help tutorials, articles and how-to guides sponsored by inkjet printer cartridges dot org."><style type="text/css">  </style> </head> <body bgcolor=#999999 vlink=blue link=blue> <span name = "INTRA" class="pg" style="top:0px; left:5px; width:714px; height:1010px"></span> <span name = "INTRA" style='top:0px; left:5px; height:1010px; width:714px' class='img'> <img src="pg0001im.png" height = "1010 width = "714" border="0"> </span> <map name="Map"> <area shape="rect" coords="253,788,644,815" href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm"> </map><span name = "INTRA" style='top:109px; left:63px' class="ft3"><pre><font face='Arial'>Customising Outlook 2000</font></pre></span> <span name = "INTRA" style='top:223px; left:63px' class="ft5"><pre><font face='Arial'><i>Outlook</i> <i>is</i> <i>one</i> <i>of</i> <i>the</i> <i>least</i></font></pre></span> <span name = "INTRA" style='top:244px; left:63px' class="ft5"><pre><font face='Arial'><i>well</i> <i>understood</i> <i>of</i> <i>the</i> <i>Office</i></font></pre></span> <span name = "INTRA" style='top:220px; left:247px' class="ft0"><pre><font face='Arial'><b>I</b></font></pre></span> <span name = "INTRA" style='top:222px; left:265px' class="ft1"><pre><font face='Arial'>f you support Microsoft's Outlook 2000, you will know that it is much more than</font></pre></span> <span name = "INTRA" style='top:235px; left:265px' class="ft1"><pre><font face='Arial'>a simple email client. With its calendar, contact list, task list, notes folder and</font></pre></span> <span name = "INTRA" style='top:248px; left:265px' class="ft1"><pre><font face='Arial'>journal, Outlook is a sophisticated multi purpose productivity tool suitable for</font></pre></span> <span name = "INTRA" style='top:261px; left:247px' class="ft1"><pre><font face='Arial'>use either at a personal or workgroup level.</font></pre></span> <span name = "INTRA" style='top:264px; left:63px' class="ft5"><pre><font face='Arial'><i>apps,</i> <i>and</i> <i>the</i> <i>hardest</i> <i>to</i></font></pre></span> <span name = "INTRA" style='top:281px; left:247px' class="ft1"><pre><font face='Arial'>In this article, we'll look at some of the less familiar ways of customising Outlook</font></pre></span> <span name = "INTRA" style='top:285px; left:63px' class="ft5"><pre><font face='Arial'><i>support.</i> <i>We</i> <i>present</i> <i>some</i></font></pre></span> <span name = "INTRA" style='top:294px; left:247px' class="ft1"><pre><font face='Arial'>2000 and thereby enhancing its functionality. These techniques are in addition to the</font></pre></span> <span name = "INTRA" style='top:305px; left:63px' class="ft5"><pre><font face='Arial'><i>guidance</i> <i>on</i> <i>making</i> <i>it</i> <i>work</i></font></pre></span> <span name = "INTRA" style='top:306px; left:247px' class="ft1"><pre><font face='Arial'>various customisation features which are common to all Office 2000 applications,</font></pre></span> <span name = "INTRA" style='top:319px; left:247px' class="ft1"><pre><font face='Arial'>such as the ability to use personalised menus and to customise the toolbars (for more</font></pre></span> <span name = "INTRA" style='top:326px; left:63px' class="ft5"><pre><font face='Arial'><i>the</i> <i>way</i> <i>you,</i> <i>and</i> <i>your</i> <i>users,</i></font></pre></span> <span name = "INTRA" style='top:332px; left:247px' class="ft1"><pre><font face='Arial'>information, see Office 2000: End Users Features, PCSA Updates 133, 134).</font></pre></span> <span name = "INTRA" style='top:346px; left:63px' class="ft5"><pre><font face='Arial'><i>want</i> <i>it</i> <i>to.</i></font></pre></span> <span name = "INTRA" style='top:358px; left:247px' class="ft2"><pre><font face='Arial'><i><b>The</b></i> <i><b>Outlook</b></i> <i><b>Bar</b></i></font></pre></span> <span name = "INTRA" style='top:378px; left:63px' class="ft1"><pre><font face='Arial'>By Mike Lewis</font></pre></span> <span name = "INTRA" style='top:381px; left:247px' class="ft1"><pre><font face='Arial'>A central feature of Outlook 2000's user interface is the so called Outlook Bar, that</font></pre></span> <span name = "INTRA" style='top:393px; left:247px' class="ft1"><pre><font face='Arial'>is, the vertical toolbar at the left of the main window (Figure 1). At first glance, this</font></pre></span> <span name = "INTRA" style='top:406px; left:247px' class="ft1"><pre><font face='Arial'>provides little more than a set of buttons for navigating to the various Outlook</font></pre></span> <span name = "INTRA" style='top:419px; left:247px' class="ft1"><pre><font face='Arial'>folders. But with a little modification, it can do quite a lot more.</font></pre></span> <span name = "INTRA" style='top:439px; left:247px' class="ft1"><pre><font face='Arial'>The Outlook Bar can contain shortcuts to any Outlook folder, to any drive or</font></pre></span> <span name = "INTRA" style='top:452px; left:247px' class="ft1"><pre><font face='Arial'>directory on your local or network file system, or to any Web page. Clicking on the</font></pre></span> <span name = "INTRA" style='top:465px; left:247px' class="ft1"><pre><font face='Arial'>shortcut for a drive or directory gives you a Windows Explorer style view of the</font></pre></span> <span name = "INTRA" style='top:477px; left:247px' class="ft1"><pre><font face='Arial'>drive or directory's contents. You can use this to navigate to other parts of the file</font></pre></span> <span name = "INTRA" style='top:490px; left:247px' class="ft1"><pre><font face='Arial'>system, launch applications, map network drives, and do any of the other things</font></pre></span> <span name = "INTRA" style='top:503px; left:247px' class="ft1"><pre><font face='Arial'>that you can do in Windows Explorer. Similarly, clicking on a Web page shortcut</font></pre></span> <span name = "INTRA" style='top:515px; left:247px' class="ft1"><pre><font face='Arial'>has the effect of turning Outlook into a mini Web browser. This is useful if you want</font></pre></span> <span name = "INTRA" style='top:528px; left:247px' class="ft1"><pre><font face='Arial'>to give users quick access to, say, a daily news update held on your intranet.</font></pre></span> <span name = "INTRA" style='top:549px; left:247px' class="ft1"><pre><font face='Arial'>To make the Outlook Bar easier to work with, you can organise the shortcuts into</font></pre></span> <span name = "INTRA" style='top:561px; left:247px' class="ft1"><pre><font face='Arial'>up to 12 groups, with as many items as you like in each group. By default, the bar</font></pre></span> <span name = "INTRA" style='top:574px; left:247px' class="ft1"><pre><font face='Arial'>contains three groups: Outlook Shortcuts (for the seven main built in personal</font></pre></span> <span name = "INTRA" style='top:587px; left:247px' class="ft1"><pre><font face='Arial'>folders); My Shortcuts (for Drafts, Outbox, Sent Items, Journal and the Outlook</font></pre></span> <span name = "INTRA" style='top:599px; left:247px' class="ft1"><pre><font face='Arial'>Update Web page); and Other, which contains shortcuts for My Computer, My</font></pre></span> <span name = "INTRA" style='top:612px; left:247px' class="ft1"><pre><font face='Arial'>Documents and Favorites. (This arrangement applies to users for whom Outlook is</font></pre></span> <span name = "INTRA" style='top:625px; left:247px' class="ft1"><pre><font face='Arial'>configured with personal folders for Internet mail; with other configurations, the</font></pre></span> <span name = "INTRA" style='top:637px; left:247px' class="ft1"><pre><font face='Arial'>default Outlook Bar might be slightly different.)</font></pre></span> <span name = "INTRA" style='top:658px; left:247px' class="ft1"><pre><font face='Arial'>To add a new folder or file system shortcut to any of these groups, first select the</font></pre></span> <span name = "INTRA" style='top:671px; left:247px' class="ft1"><pre><font face='Arial'>group, then select Outlook Bar Shortcut from either the context menu or the</font></pre></span> <span name = "INTRA" style='top:683px; left:247px' class="ft1"><pre><font face='Arial'>File/New sub menu. This will open a dialog like the one in Figure 2. In the Look In</font></pre></span> <span name = "INTRA" style='top:696px; left:247px' class="ft1"><pre><font face='Arial'>control, choose between Outlook or File System. Then use the treeview to navigate</font></pre></span> <span name = "INTRA" style='top:709px; left:247px' class="ft1"><pre><font face='Arial'>to the object (folder, drive, directory etc) in question. You can also create shortcuts</font></pre></span> <span name = "INTRA" style='top:721px; left:247px' class="ft1"><pre><font face='Arial'>by dragging items from the folder list.</font></pre></span> <span name = "INTRA" style='top:768px; left:422px' class="ft2"><pre><font face='Arial'><i><b>Resources</b></i></font></pre></span> <span name = "INTRA" style='top:791px; left:258px' class="ft1"><pre><font face='Arial'><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">G</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">o</a> <a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">t</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">o</a> <a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">t</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">h</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">e</a> <a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">O</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">f</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">f</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">i</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">c</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">e</a> <a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">2</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">0</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">0</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">0</a> <a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">R</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">e</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">s</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">o</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">u</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">r</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">c</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">e</a> <a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">K</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">i</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">t</a> <a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">s</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">i</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">t</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">e</a> <a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">a</a><a href="http://www.microsoft.com/office/ork/2000/Appndx/toolbox.htm">t</a></font></pre></span> <span name = "INTRA" style='top:791px; 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left:258px' class="ft1"><pre><font face='Arial'>article. For OUTLOOKBAR.DOC, follow the link to Outlook Bar Reference</font></pre></span> <span name = "INTRA" style='top:829px; left:258px' class="ft1"><pre><font face='Arial'>Information. For the Outlook Today files, follow the link to Outlook Today</font></pre></span> <span name = "INTRA" style='top:842px; left:258px' class="ft1"><pre><font face='Arial'>Information, then click on OUTTODAY.EXE to download the document, and</font></pre></span> <span name = "INTRA" style='top:854px; left:258px' class="ft1"><pre><font face='Arial'>on OUTEXMPL.EXE to obtain the source files and examples. Note that none of</font></pre></span> <span name = "INTRA" style='top:867px; left:258px' class="ft1"><pre><font face='Arial'>these files is present on the CD ROM which accompanies the printed version of</font></pre></span> <span name = "INTRA" style='top:880px; left:258px' class="ft1"><pre><font face='Arial'>the Resource Kit.</font></pre></span> <span name = "INTRA" style='top:950px; left:52px' class="ft4"><pre><font face='Helvetica'>Issue 141:April 2002</font></pre></span> <span name = "INTRA" style='top:943px; left:261px' class="ft7"><pre><font face='Arial'><b>PC</b> <b>Network</b> <b>Advisor</b></font></pre></span> <span name = "INTRA" style='top:950px; left:612px' class="ft4"><pre><font face='Helvetica'>File: E1544.1</font></pre></span> <span name = "INTRA" style='top:962px; left:52px' class="ft4"><pre><font face='Helvetica'>page 11</font></pre></span> <span name = "INTRA" style='top:962px; left:544px' class="ft4"><pre><font face='Helvetica'>End User Support:Software</font></pre></span> <span name = "INTRA" style='top:967px; left:284px' class="ft6"><pre><font face='Helvetica'><b>www.pcnetworkadvisor.com</b></font></pre></span> <span name = "INTRA" class='nav' style='left: 357px; top: 1010px'><pre><< < GO <a href='page0002.htm'>></a> <a href='page0004.htm'>>></a></pre></span> <span name = "INTRA" style='top:1050px; left:50px' class="ft4"><pre><b><font color="#FF0000" size="3" face="Arial">New!</font><font color="#FF0000" size="3" face="Arial Narrow"> </font><font size="2" face="Arial">The best sites for quality <a href="http://www.inkjet-printer-cartridges.org">inkjet printer cartridges</a> and the best sites for <a href="http://www.cheap-inkjet-cartridges.com">cheap inkjet cartridges</a></font></b></pre></span></body> <span name = "INTRA" style='top:1100px; left:300px' class="ft4"><pre><b><font color="#FF0000" size="3" face="Arial"><a href="../index.html">Windows Help Desk Home</a> </font></b></pre></span></body></html>